Weekly scheduling with Weavecentrix Desktop

The basis of scheduling is giving enough work to work crews to fill up a forecast of crew work hours available for a period of time. Weekly scheduling tends to be more of an allocation of work rather than a detailed minute-by-minute schedule of exact personnel and clock assignments.

Scheduling enough work for an entire week in the weekly schedule set goals for the maximum utilisation of trade hours. It helps to ensure that there is a sufficient amount of work assigned. Weekly scheduling also helps to ensure that there is sufficient proactive preventative maintenance work assigned alongside the usual reactive work. It also allows more time to coordinate resources such as contractors and PRTs as well as the staging of parts.

Just as shutdowns benefit from having set schedules, routine maintenance benefits as well.

An overview of the weekly scheduling process

The scheduler performs most of the tasks associated with preparing the weekly schedule. The scheduler gathers jobs from the backlog and any work returned from the previous week’s schedule. They then allocate the jobs into each work crew’s forecast available hours for the coming week.

·      The scheduler sorts the jobs by work order priority first. They further sort the jobs by forecast work hours, functional location, order type and any other priority required.

·      The end product is a package of jobs that the work crew should be able to complete in the upcoming week.

·      The scheduler gives this package to the crew supervisor. Depending on the industry, the scheduler may schedule the work to a daily level, working in conjunction with the crew supervisor, or they may leave the daily scheduling up to the crew supervisor.

·      The crew supervisor updates the progress on the jobs during the week by completing work order confirmations, possibly filling out CATS timesheets as well.

·      Using the work order progress information, the scheduler adjusts the weekly schedule, making sure that schedule changes are coordinated appropriately.

·      Towards the end of the week, the crew supervisor returns jobs to the scheduler which they don’t think they will start that week. These jobs are then considered for the next week’s schedule.

The step-by-step guide to weekly scheduling takes you through each of these steps and shows you how Weavecentrix Desktop helps you create and manage your weekly schedule.