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UPDATE YOUR WORK ORDER DATES IN SAP

By now, Bill has finalised his weekly schedule for week 26 in P3. His next step is to load the work order dates from his P3 schedule into the SAP work orders.

Bill has ensured that his schedule provides sufficient work for each of his four work centres and that their work loading has been levelled over the week. Any parts requisitions or PRT requirements have been checked and, where availability could potentially cause a problem, appropriate constraints have been entered. To avoid delays, staging of equipment for the jobs has been arranged and scheduled as well.

The travel time between jobs has been accommodated in the schedule. External contractors and inter-trade assignments have been negotiated and the times locked down.

The condenser line outage has been reviewed by Fiona Cosgrove, the maintenance engineer, as well as the production supervisor. Although the outage is a small one which Bill feels doesn’t warrant its own specific schedule, Bill is aware of the higher level of scrutiny and resolves to keep a close eye on it.

At this point, Fiona walks into Bill’s office. She wants to look over the digital pictures that Bill took at the site of the gas line purge job, scheduled as part of the condenser line outage.

Whilst Fiona looks over his shoulder, Bill opens the relevant work order in SAP to look at the photos in the notes. His eye is immediately drawn to the work order header fields for the work order. Bill sees from the system status that someone, probably in production, has scheduled the work order, moving it out a week. He mentions this to Fiona who gets pretty irate at this interference with their maintenance schedule.

Bill calms her down, telling her that it isn’t a problem. Once the P3 schedule dates have been uploaded to SAP by Weavecentrix Desktop, the SAP work order schedule dates and nobody else can change them. Fiona wasn’t aware of this and asked Bill if she could see him doing the upload. As it only takes a few minutes, Bill agrees.

First though, they review the digital photos of the gas line purge job with Bill referring to his notes to brief Fiona on the access problems.

With the gas line purge job out of the way, Bill opens up a list view of work order in SAP for Fiona, indicating the forecast dates and the system status. He takes a printout for later, highlighting the gas line purge job with a yellow highlighter.

Next, Bill starts up Weavecentrix Desktop. He uses the SAP toolbar to login to SAP and then the P3 toolbar to login to P3. He opens the week 26 weekly schedule using a toolbar button on the P3 toolbar. Once the schedule loads, Bill points out the Transfer button on the P3 toolbar button to Fiona. This is the button he will use to update the SAP work orders with the dates from his schedule in P3.

For this schedule, Bill is happy with all of the activities so he can select all of them for uploading. Occasionally, Bill may upload a few in advance of the rest, particularly if the work orders have long lead times or complex logistical or subcontractor requirements. He does this so the new work order dates can flow through to the logistics modules in SAP, updating the purchase and service order required dates.

He clicks on the Select All button on the P3 toolbar which marks all of the work orders for inclusion in the transfer. Finally, Bill clicks on the Transfer button.

Fiona is impressed as she watches the progress bar climb whilst the work orders are processed and says as much to Bill. Only last year, it was taking over a day to update the work order dates in SAP and there was no guarantee that someone wouldn’t reschedule them afterwards. Bill smiles wryly. For Bill, this time saving has meant he can concentrate on the schedule and not the drudgery of shifting data between systems and checking for double entry errors. It has also meant an increase in his personal job satisfaction as his ability to focus on the schedule has progressively improved their performance against the schedule KPIs.

Once the progress bar finishes and the status light changes to green, Bill goes back to his list view in SAP and refreshes it. As Fiona watches on, the schedule dates change to the ones from the P3 schedule and the system status shows that the work orders are now locked. Bill hands the old work order list view over to Fiona so she can do a comparison.

After reviewing the list, Fiona asks Bill how easy is it to unlock the SAP schedule dates for a work order on the screen. Bill points out that the best way is to actually manage the work order schedule in the P3 schedule using Weavecentrix Desktop. However, if she absolutely needed to, there is a tool in Weavecentrix Desktop that clears the schedule lock for a work order.

Satisfied with Bill’s answer, she pats Bill on the back, complimenting him on doing an excellent job, before leaving for the monthly plant management planning meeting. She’ll recommend Bill’s system to her counterpart on the products part of the plant where they’re having trouble meeting the targets for their schedule compliance KPIs.

Bill goes back to his P3 schedule and starts a print run for schedule cards. He’ll put these on top of the job packs for the crew supervisors and then put the lot onto their crew job trays.

We’ll leave Bill as he finishes up his weekly schedule. In the next stage of the tour, we’ll revisit Bill as he begins progressing his schedule with the actuals from SAP.

 


 
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